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Finance administrator (sales ledger) (maternity cover)

Job Description

Applications closed: 
June 21, 2023
Posted on: 
June 20, 2023

We are looking for an experienced Finance Administrator (Sales Ledger) to look after our Sales Ledger whilst the current job holder in on Maternity leave. The successful candidate will be a team player, with an eye for detail and who is willing to take ownership of the Sales Ledger processing and also cover some of the duties of colleagues in periods of absence.


The main areas of responsibility are as follows: -

- Posting monies received, in various forms, to appropriate customer accounts in a timely manner, reconciling customer accounts and preparing monthly customer statements.

- Reconciling automated credit card payments to the sales ledger and payment providers systems. Liaising with the digital product owner and service providers to resolve queries and issues arising.

- Maintaining accurate and timely records of reconciliations to ensure all are records are up to date.

- Reconciliation of Debtors Ledger on a regular basis and ensure customers adhere to their account terms and credit limits, chasing payments where necessary to ensure credit control is appropriately applied.

- Investigating account queries to establish and agree the correct situation, holding or releasing orders as appropriate. This will involve liaising with the Sales and Warehouse teams.

- Assistance in the preparation of monthly management accounts and year end audit.

- Assistance in the processing of the annual subscription charges and ensuring the team accurately maintain, control and record subscriptions for the charity.

- Other responsibilities that may arise from time to time.

Job Requirements

If you are a team player, ready to roll up your sleeves and get stuck into an interesting, varied job as part of a busy team, this is the job for you.

About Girlguiding

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We’ve begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We’re on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be women only, our staff team is mixed gender. We welcome applicants from all backgrounds.

Girlguiding operates a hybrid working arrangement where office based staff are required to attend the office on average two days a week, or 40% of working time across the year. We’re committed though to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

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